For property management companies · Early access

Community association management software for your whole portfolio.

Every association runs a little differently. Your operations shouldn’t. We are building one workspace over the portfolio — and we would rather tell you exactly where that is today than sell you the finished version.

Early access — here is what that means

The association product is live and in use: dues, documents, violations, maintenance, voting, transfers and closings all work today, and you can run several associations from one login. What is NOT built yet is the management-company layer specifically — per-staff roles, assigning an employee to a subset of communities, a cross-portfolio work queue, and portfolio-wide reporting. We are looking for a small number of pilot firms to build it with, not for customers who need it finished this month.

Apply for early accessor talk to us

Your problem

Ten associations, ten ways of doing the same thing.

  • Each community arrived with its own spreadsheet, its own bank workflow and its own filing habit, and your staff carries all of them in their heads.
  • Switching between associations means switching tools, logins and folder structures — and mistakes happen at the seams.
  • Boards judge you on responsiveness, but resident questions about dues, documents and requests all land on your team.
  • Taking over a community from a developer, or from another manager, means rebuilding records from whatever was handed over.

What changes

One records model across every association you manage.

CommunityPilot already gives every association the same dues, document, communication, request and closing workflows, and a resident portal that takes routine questions off your desk. If your firm holds the organization account, your team works across those communities from one login. The portfolio management layer on top — staff roles, assignment, cross-community queues — is what early access is for.

Available today — one workspace, several associations

Switch between the communities in your organization; every association on the same records model, with the same screens.

Available today — dues and payouts per association

Each association connects its own Stripe account. Dues collected for that association pay out to that account and are never commingled.

Available today — residents, documents, communications

Owner directories, governing documents and email announcements handled the same way in every community. Text messaging is built alongside email and switches on once our messaging provider is connected.

Available today — transfers and closings

Title-company closing and resale requests through one portal, with ownership changes recorded on the home.

Available today — developer handoffs

When a community was built on CommunityPilot, you take over the developer’s organized records rather than a box of PDFs.

In early access — the portfolio layer

Per-staff roles and permissions, assigning employees to specific communities, a cross-community work queue, per-association billing attribution and portfolio-wide reporting. Not built yet; being designed with pilot firms.

Why it's different

The only platform that follows a community from the developer to you.

Because CommunityPilot starts at development, the communities you take on arrive with their lots, owners, documents and dues history intact — and the boards you serve are already using the same product. That continuity is the difference between onboarding a community and reconstructing one. It is also why we would rather get the management-company layer right with a few firms than ship a generic one.

See the whole lifecycle

Pricing

Early-access pricing is a conversation, not a table.

Pilot firms get a direct line to the people building it and pricing that reflects going first. Individual self-managed associations are priced from $99 per year; developer plans from $12 per month per active neighborhood.

Full pricing

Common questions

How does our team work across the communities we manage?
From one login. The associations you manage sit under your organization, and your staff move between them without switching tools, logins or folder structures. Access is granted per person per community today, using the association roles — admin, board, treasurer, resident. The management-company staff model on top of that — add an employee once, assign them to eight of your thirty communities, remove them in one step — is the first thing early access is building.
What can we run on it today?
Everything an individual association needs, in every community you manage: dues and assessments with online payment, governing documents, violations, maintenance requests, voting, ownership transfers, closing and resale packages, an owner directory and a resident portal. Boards see their own community; your team sees all of them from one login.
Is there a multi-community demo?
The live demo shows a portfolio view across two communities and one community end-to-end. It shows the records model honestly, including the parts of the management layer that are not there yet.
How do payouts work across associations?
Each association connects its own bank account through Stripe. Dues collected for that association pay out to that account and are never commingled with another association’s money or with ours — the money never sits in a CommunityPilot account, and card and bank details go to Stripe rather than to us.
How do we reach residents across our communities?
Email announcements to a whole community or to a targeted group, logged against the community record so there is a history of what was sent and when. Text messaging is built alongside it — credit packs, delivery accounting and all — and switches on for every community once our messaging provider is connected.
How do we migrate existing communities?
CSV and spreadsheet imports for homes, owners and balances, plus bulk document upload, per association. Bulk migration across a whole portfolio in one pass is part of the early-access work.

See it running on a real community.

The live demo is the actual product with a real community loaded — no account, no sales call required.

Schedule a walkthrough